Meeting Planners

From the first step off the plane to the first step back on the plane, the comfort and care of your meeting attendees is the only goal of our dedicated Conference Service Team.

Your Conference Service Manager will be your main point of contact, from the initial budgeting through to the accounting review. The Conference Service Manager serves as your liaison to all other departments within the Resort to ensure the success of your program. From group activities to your menu selections, your Conference Service Manager will be your dedicated resource for all of your needs.

Our knowledgeable Banquet Staff will take care of all those not-so-little details during each of your events. This team of true professionals is always visible and ready to take care of all of the fine points of your program!

Your Group Rooms Coordinator will be available to handle all of your guest room details, from establishing housing lists to V.I.P. placement to billing details. Working in tandem with your Conference Service Manager, your Group Rooms Coordinator will make sure each of your guests have a first-class room experience.

Other Activities and Services

Your Conference Service Manager can assist with locating all of the resources you may need for the success of your conference. We also offer a full-service, in-house Destination Management Company.

Some options to consider:

  • Group transportation - bus, van, limousine
  • Welcome amenities for all delegates or VIP guests only
  • Pre-event gift or Save-the-Date Reminders
  • Theme Parties and Refreshment Breaks
  • Lawn or beach party with entertainment
  • Fresh florals or creative, themed props for events
  • Wine cellar reception or wine class with our Sommelier
  • Charter cruise boats or boat rentals for day trips, breakfast, lunch, cocktails or dinner
  • Video and photography for group, couples or candid shots
  • Spa services for arrival/departure days, spouse activities, free time, incentives or contest prizes
  • Golf activities - individual tee times, tournaments or even virtual golf activities
  • Tennis activities
  • Group restaurant reservations
  • Spouse activities - spa, tours, health and wellness or chef's cooking demo class
  • Entertainment - bands, DJs, entertainers, speakers and others
  • Pre and Post Trip activities in the area
  • Exhibit, Security and Shipping needs
  • Children's programs - Resort V.I.K programs and specially created children's banquet meals

Contact the Conference Services Team at 800-365-8338 or 208-765-4000